Team Coaches:
See the DEADLINES page for specific SMI DUE DATES and instructions.
Warm Up Times Now Available
Warm Up Times - Saturday (11&Up )
Warm Up Times - Sunday (10&Under)
Coaches Tent Information
2025 Coaches Tent Locations - Now Available
THIS YEAR:
*Please print your own two copies of the SCRATCH form for your use each morning.*
PLEASE make sure you enter yourselves for the VERY FUN Coach Relay! This will NOT be a last-minute thing this year. See the announcement below.
USA Swimmers: SMI has always been a meet specifically designed for promoting the best of summer only swimmers, thus competition is limited to non-USA competitors. We have allowed and do allow USA swimmers who are in need of another league meet to swim an event as an exhibition swimmer in order to get a touchpad time for SwimTopia data. See page 3 of the Official Rules and Requirements.
Sports Drinks: We are asking each team to help us provide hydration to all parent shift workers and officials. Please bring 24 regular size sports drinks (Gatorade, Powerade, etc.) and drop them as a donation near the main gate outside the lifeguard office when you set up your team tent (Friday night or Saturday morning).
Pre-Meet Information
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Information given to the Head Referee, Starter, and any Clerk of Course workers to properly assist your swimmer, or be aware of requested modification, due to their disability. |
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It is necessary for Coaches or Reps to enter the names of their Seniors who will participate in the Senior Slide. This list is finalized by 7pm the night before the meet begins. |
Coach sign up for the exciting Sunday Event #101 Coach Relay. Awards are given to fastest team in each heat. |
Swimmer Entry Instruction
To enter your swimmers (follow the same method for dual meets):
1. Go to your own SwimTopia website, log in and find the "Smoky Mountain Invitational" swim meet on your team Schedule.
a) Open for attendance and tell families when you will close entries. (Our deadline to RSVP this approximate number is ________)
b) Determine if you or your rep will enter your team's RSVP (# swimmers, tent size) with us on our DEADLINES Page. Due: ________.
2. Enter your swimmers in the desired events (just like a dual meet).
3. Then, under "Merge/Export", Lock out all entry changes.
NOTE: Entries are due no later than midnight, July 11th
Please note: Coaches must designate in the entry file the names of the swimmers participating in the relays. Relay name order changes will be accepted on meet day, but you must plan the meet with those swimmers’ names assigned to relays. (Entry process does allow a 5th (& 6th) alternate for relays in case of sickness.) Refer to the Detailed Relay Instructions below.
Meet Day Information
One coach from each team must be present at the COC tent beginning at 8:00am each day of the meet for the Coach's Meeting.
Results of each event will be posted with paper on the tack board at the meet. Protests of these results may be made in person at the Scoring Tent up to 30 minutes after posting.
After this marked posting time, results are final and unchangeable except for spelling 'typos'.
Helpful Printable Data prior to meet day :
SMI SCRATCH Form (due each day at 8:30am)
(please print your own; a limited number of emergency paper copies may possibly be available at the Scoring Table)
Important Reminder
Only ONE coach per team is allowed to be on deck during each heat...otherwise the area is too crowded (especially during relays) and swimmers get lost in the mix. On block side, Please Stay Far Back until your swimmers' heat is up.
DO NOT crowd the judges and timers!
SATURDAY:
Only ONE coach per team is allowed in the COC area at any time on Saturday.
SUNDAY:
Coaches are requested to walk with their swimmers to CoC and stay with their groups until seated for their event. (especially relays!)
Detailed Relay Instructions
During the entry process, we allow alternate swimmer(s) to be named when entering swimmers for a relay. This is to enable quick changes if one relay member is unable to compete.
(If your relay alternate would come from a lower relay...the system will not allow this entry, but we WILL allow that via the Relay Sheets and Relay Cards on meet day if they are SCRATCHED from the other relay.)
Process:
Relay Sheets and Relay Cards listing the swimmers who were entered in each relay event are given to teams prior to the morning coaches' meeting.
Coaches may make changes to the names that were entered by doing so on the Relay Sheets and Cards.
Sheets are used by Scoring to make changes in the computer program. Cards are used to line up the swimmers in Clerk of Course.
If you make changes, please do so legibly!
*Relay Sheets and Cards must be turned in at Scoring prior to posted Deadline Schedules even if no changes are to be made.
Required Guidelines:
You may scratch a swimmer from an individual event or another relay to fill in a slot on a relay if you are missing a swimmer, but these changes must be written on the Relay Sheets and Cards and dropped off in the proper baskets at the Scoring Table BEFORE the posted and announced deadlines!!!
*You may NOT move swimmers around from relay to relay over and over....Once your Sheet/Cards are turned in, changes are final.
Note: swimming order may be changed at any time prior to the whistle of that heat. At SMI, relay swimmers may swim in any order...but they MUST be the swimmers named on the Sheets and Cards, and thus in the computer system. This is to ensure those swimmers receive correct result times through SwimTopia.
No disqualifications will be made for relay swimmers entering the water in a different order. However, if you want split times to be accurate...make sure your relay swimmers stay in the order listed on the Relay Sheet turned in.
Coaches are requested to come into COC with their swimmer groups (helping keep them QUIET for the Yeller seating them) on Sunday's little swimmer relay events!
Post Meet Information
SMI Results will be available via pdf on the SMI website after the close of each day.
Individual Team Results can be uploaded to your SwimTopia account through a file posted on our website once the Smoky Mountain Invitational has been finalized. Expect this file to be posted Monday morning following the meet.